OFFERING AN EXCLUSIVE CLIENT EXPERIENCE,
WE ONLY TAKE A LIMITED NUMBER OF
LUXURY WEDDINGS & EVENTS EACH SEASON
Offerings
This experience offers insight and guidance through the entire wedding/event planning process,
from the initial brainstorming session to the last dance.
Our goal is to know every detail of the wedding/event day intimately,
and your VISION inside-and-out.
To ensure you have a valued advocate & seamless execution.
I. WEEKEND EXPERIENCE
All inclusive planning, design & production. The wedding/event weekend package is crafted for those seeking expert guidance to execute their multi-day event, from the welcome party, rehearsal dinner, day of wedding/event, and day after brunch.
• Personalized Budget & Tracking
• Vetted Vendor Recommendations
• Negotiate Vendor Contracts
• Curated Pinterest Collaboration
• Personalized Vision Deck
• Bespoke Design Experience
• Tailored Stationery Design
• Wedding Weekend Attire
Guidance
• Menu Guidance & Attend Tasting
• Ensure Family Comfort
• Guest Care & Management
• Hotel Blocks & Full
Transportation
• Final Detail Meeting
• Collect & Submit COIs &
Releases
• Submit Final Documents to
Venue
• Final Venue Walk Through
• Final Vendor Confirmations
• Final Production Install Schedule
• Final Timelines & Final Diagrams
• Vendor Blast Email
• Bridal Party Wedding Rehearsal
• Welcome Party
• Rehearsal Dinner
• Full Wedding Day
• Wedding Afterglow Party
• Day After Wedding Brunch
II. FULL-SERVICE WEDDING/ EVENT PLANNING & DESIGN
From concept to execution, we believe in high-touch planning. In order to serve you with the highest quality, you will have access to unlimited touchpoints, phone calls, in-person meetings, & emails. Our experienced team will hold your hand and heart, to craft a seamless & joyful journey. We are hyper-focused on your VISION, and no detail is overlooked.
• Unlimited Correspondence
• Weekly Meeting
• Access to Event Software
• Personalized Budget & Tracking
• Vetted Vendor referrals
• Negotiate all contracts
• Venue walk-through before design starts, if local
• Comprehensive Event Design & mood board
• Attend all stationery/signage appointments
• Menu guidance & Attend Tasting
• Attend all Floral/Design appointments
• Attend all Rental/Décor appointments
• Secure Hotel Blocks & Transportation
• Finalize all the details for the install, rehearsal and event day
• Client advocate with all final vendor & venue requirements including diagrams, timelines, COI’s & releases, and seating.
• All events from concept to execution
• (1) Lead Associate based on logistics & guest count + 1-3 Associates
• Up to 10 hours on event day
Experience our award winning design services, from Pinterest board to a thoughtfully, curated and customized vision & mood Board.
click on images above to expand
III. WEDDING MANAGEMENT AND COORDINATION:
A limited amount of packages are available each season. We help manage all logistics when it comes to the wed-ding/event day. We help establish and maintain the wedding/event integrity, timelines, diagrams, & the tedious details. On the wedding day, we will be there from start to finish. You will be armed with strong foundation: vendor recommendations, software support, & continued touch-point communication from our Team.
• Unlimited Correspondence
• Monthly check- in Meeting
• Personalized Projected Budget
• Vetted Vendor referrals
• Access to Event Software
• Contract Review
• Finalize all the details for the install, rehearsal and event day
• Client advocate with all final vendor & venue requirements including diagrams, timelines, COI’s & releases, and seating.
• All events from concept to execution
• (1) Lead Associate based on logistics & guest count + 1-3 Associates
• Up to 8 hours on event day
INCLUDED IN ALL PACKAGES ABOVE:
DAY OF EVENT:
• Arrive to ensure that all vendors are greeted & directed
• Receive all Vendors, Family & Venue staff as a liaison
• Welcome client and ensure their comfort the entire day
• Place all items passed from client per their vision
• Manage the timeline to ensure the day is timely
• Connect with Banquet Captain or Event Manager to confirm venue needs
• Support all vendors & venue to be ready for guest arrival
• Greet the guests as they arrive and direct them & address any queries
• Provide a “happy heart” to set an efficient, yet seamless day ahead
CEREMONY OR ARRIVAL EXPERIENCE:
• Ensure all items are placed: Welcome table, favors, programs, signage
• Ensure all catering requirements are placed, water, champagne, bar, etc.
• Coordinate music or processional – line up and cue the bridal party/host for grand entrance
• Forward think to ensure cocktail food, bar and signature drinks are prepared
• Ensure all cocktail area is set are ready to receive guests
• After ceremony or opening arrival, direct all family, bridal party, guests to next chapter
• Ensure all items are collected, transferred and re-purposed from Ceremony based on clients vision
COCKTAILS:
• Liaison with Venue Banquet/Event Manager to confirm food & beverage timing
• Designate associate to assist photo/video if needed to capture client’s photo list
• Bride & Groom love: Champagne, plate of food, bustle dress, preview next steps
• Assemble family, client or clergy to assist in marriage, ketubah signing of legal documents
• Ensure all vendors are set, banquet team ready, music cued, & detail shots complete before dinner
RECEPTION:
• Ensure all items are collected, transferred and re-purposed from cocktails based on clients vision
• Confirm with Venue Banquet captain before opening doors – Cue music with band/DJ/Emcee
• Place 1-2 associates from BV to guide & assist guests with table seating
• Ensure all items are collected, transferred and re-purposed from cocktails based on clients vision
• Secure all gifts & cards to the designated person or place
• Continued communication with Banquet team to ensure timing, meal selections and any special requests
• Be alert, and armed with guest evaluation, and timeline adjustments to stay on a timely manner
• End of event, collect all items and pack designated car
• Distribute all gratuities to vendor team
POST-EVENT:
• Complete a final walk-through with venue to ensure all items & requirements have been met
• Ensure all hosts & guests have safely left the property & transportation management is complete
• All rentals & shortages are finalized
CONNECT
[email protected]
818.874.0776 • 818.424.8040
© 2025 BELLA VITA EVENTS. ALL RIGHTS RESERVED