Ciao!
Welcome to Bella Vita Events
Be a Guest At Your Next Event
A Touch of European Artistry, in the heart of Southern California & Beyond…
Take a seat… and let us help you create the event of a lifetime
“Everything you can Imagine is real”
CURATED DESIGNS created for UNFORGETTABLE MEMORIES
Award Winning Event Visionary & Designer
With an unparalled reputation & a network of respected creative partners. We carefully consider every detail to produce events of Timeless LUXURY & Seamless EXECUTION.
No matter what kind of event you’re planning, from an intimate dinner party, curated wedding, or lavish gala, we are your PLANNING PARTNERS, WITH A PLAN!
Sneak Peek
Your Experience
THE JOURNEY
Immerse yourself with us, in the journey where our experience & your vision, make “dreams” come to life.
TRUST
Where we hope to earn your trust, from our transparency about the “real” things: finances, family dynamics and what you value the most!
PROFESSIONAL
Where we partner you with the most professional & experienced vendors, “friendors” that match your personality, package & price desires!
MOMENTS
Our gift to you is to live the experience with us joyfully, entrusting us with managing all the overall organizational process, and the coordination of the entire day, allowing you to be fully present, soaking up the moments, and truly…
being a guest at your event!
Why you need a planner
A planner is strategic, and cost-effective: a negotiator, a guide, and an informed advocate.
A planner creates your ideal projected budget & what you value most.
A planner helps to check tasks in a timely fashion, being hands-on and using a planning software.
A visionary planner is also a designer, providing curated designs from your desired vision.
A planner will ensure reduced levels of stress & will dodge costly mistakes.
A planner makes you enjoy every moment and be a guest at your event.
Process
1
Connect & Customize
We’ll schedule a discovery call, and “gush” about all your dreams
We’ll assess your VISION & PRIORITIES & map out your financial blueprint
We’ll customize your proposal to provide the exact services you need & what you value most
We’ll seal the deal and “celebrate” and you can be assured you’re in great hands
Now, let us do all the heavy lifting from here… and let you be a guest!
2
Practical vs. Pretty
Let’s set up our collaborative Pinterest board, and let our dreams go wild!
We will collaborate to set personal, cultural, and infusing design elements, that are intentional to your celebration
Then, we will harness the design and present you with a ‘inspiring vision board with my 20 years of experience, Design & Award Winning guidance
Finally, we’ll hand pick a team of industry experts to execute your vision practically & seamlessly, with being financially accountable
3
Concept to Execution
Once we finalize the all the details of your timeline, diagrams, and execution plan… you’ll pass the baton of trust to us…
We will manage all the vendors, guests & wedding party with our timeline & details with upmost care & precision
We’ll ensure that your event experience day is unforgettable & effortless from beginning to end!
Now, you can relax & relish in this EXPERIENCE, allowing you to be a guest, and fully enjoy the CELEBRATION
OFFERING AN EXCLUSIVE CLIENT EXPERIENCE,
WE ONLY TAKE A LIMITED NUMBER OF
LUXURY WEDDINGS & EVENTS EACH SEASON
Offerings
This experience offers insight and guidance through the entire wedding/event planning process,
from the initial brainstorming session to the last dance.
Our goal is to know every detail of the wedding/event day intimately,
and your VISION inside-and-out.
To ensure you have a valued advocate & seamless execution.
I. WEEKEND EXPERIENCE
All inclusive planning, design & production. The wedding/event weekend package is crafted for those seeking expert guidance to execute their multi-day event, from the welcome party, rehearsal dinner, day of wedding/event, and day after brunch.
• Personalized Budget & Tracking
• Vetted Vendor Recommendations
• Negotiate Vendor Contracts
• Curated Pinterest Collaboration
• Personalized Vision Deck
• Bespoke Design Experience
• Tailored Stationery Design
• Wedding Weekend Attire
Guidance
• Menu Guidance & Attend Tasting
• Ensure Family Comfort
• Guest Care & Management
• Hotel Blocks & Full
Transportation
• Final Detail Meeting
• Collect & Submit COIs &
Releases
• Submit Final Documents to
Venue
• Final Venue Walk Through
• Final Vendor Confirmations
• Final Production Install Schedule
• Final Timelines & Final Diagrams
• Vendor Blast Email
• Bridal Party Wedding Rehearsal
• Welcome Party
• Rehearsal Dinner
• Full Wedding Day
• Wedding Afterglow Party
• Day After Wedding Brunch
II. FULL-SERVICE WEDDING/ EVENT PLANNING & DESIGN
From concept to execution, we believe in high-touch planning. In order to serve you with the highest quality, you will have access to unlimited touchpoints, phone calls, in-person meetings, & emails. Our experienced team will hold your hand and heart, to craft a seamless & joyful journey. We are hyper-focused on your VISION, and no detail is overlooked.
• Unlimited Correspondence
• Weekly Meeting
• Access to Event Software
• Personalized Budget & Tracking
• Vetted Vendor referrals
• Negotiate all contracts
• Venue walk-through before design starts, if local
• Comprehensive Event Design & mood board
• Attend all stationery/signage appointments
• Menu guidance & Attend Tasting
• Attend all Floral/Design appointments
• Attend all Rental/Décor appointments
• Secure Hotel Blocks & Transportation
• Finalize all the details for the install, rehearsal and event day
• Client advocate with all final vendor & venue requirements including diagrams, timelines, COI’s & releases, and seating.
• All events from concept to execution
• (1) Lead Associate based on logistics & guest count + 1-3 Associates
• Up to 10 hours on event day
Experience our award winning design services, from Pinterest board to a thoughtfully, curated and customized vision & mood Board.
click on images above to expand
III. PARTIAL WEDDING & EVENT PLANNING, PARTIAL DESIGN & PRODUCTION
This experience is for the busy couple or host who appreciates detailed event design and wants to stay in charge, while being supported by our expertise. You will be armed with strong foun-dation: vendor recommendations, software support, & continued touch-point communication from our Team.
• Unlimited Correspondence
• Monthly Meetings
• Personalized Projected Budget
• Vetted Vendor referrals
• Access to Event Software
• Contract Review
• Menu guidance
• If design is included: Attend stationery, floral & rentals
• Initial walk-through venue for design if applicable
• Design Guidance with Mood board & Vision Deck
• Finalize all the details for the install, rehearsal and event day
• Client advocate with all final vendor & venue requirements including diagrams, timelines, COI’s & releases, and seating.
• All events from concept to execution
• (1) Lead Associate based on logistics & guest count + 1-3 Associates
• Up to 8 hours on event day
IV. WEDDING MANAGEMENT AND COORDINATION:
A limited amount of packages are available each season. We help manage all logistics when it comes to the wed-ding/event day. We help establish and maintain the wedding/event integrity, timelines, diagrams, & the tedious details. On the wedding day, we will be there from start to finish. You will be armed with strong foundation: vendor recommendations, software support, & continued touch-point communication from our Team.
• Unlimited Correspondence
• Monthly check- in Meeting
• Personalized Projected Budget
• Vetted Vendor referrals
• Access to Event Software
• Contract Review
• Finalize all the details for the install, rehearsal and event day
• Client advocate with all final vendor & venue requirements including diagrams, timelines, COI’s & releases, and seating.
• All events from concept to execution
• (1) Lead Associate based on logistics & guest count + 1-3 Associates
• Up to 8 hours on event day
INCLUDED IN ALL PACKAGES ABOVE:
DAY OF EVENT:
• Arrive to ensure that all vendors are greeted & directed
• Receive all Vendors, Family & Venue staff as a liaison
• Welcome client and ensure their comfort the entire day
• Place all items passed from client per their vision
• Manage the timeline to ensure the day is timely
• Connect with Banquet Captain or Event Manager to confirm venue needs
• Support all vendors & venue to be ready for guest arrival
• Greet the guests as they arrive and direct them & address any queries
• Provide a “happy heart” to set an efficient, yet seamless day ahead
CEREMONY OR ARRIVAL EXPERIENCE:
• Ensure all items are placed: Welcome table, favors, programs, signage
• Ensure all catering requirements are placed, water, champagne, bar, etc.
• Coordinate music or processional – line up and cue the bridal party/host for grand entrance
• Forward think to ensure cocktail food, bar and signature drinks are prepared
• Ensure all cocktail area is set are ready to receive guests
• After ceremony or opening arrival, direct all family, bridal party, guests to next chapter
• Ensure all items are collected, transferred and re-purposed from Ceremony based on clients vision
COCKTAILS:
• Liaison with Venue Banquet/Event Manager to confirm food & beverage timing
• Designate associate to assist photo/video if needed to capture client’s photo list
• Bride & Groom love: Champagne, plate of food, bustle dress, preview next steps
• Assemble family, client or clergy to assist in marriage, ketubah signing of legal documents
• Ensure all vendors are set, banquet team ready, music cued, & detail shots complete before dinner
RECEPTION:
• Ensure all items are collected, transferred and re-purposed from cocktails based on clients vision
• Confirm with Venue Banquet captain before opening doors – Cue music with band/DJ/Emcee
• Place 1-2 associates from BV to guide & assist guests with table seating
• Ensure all items are collected, transferred and re-purposed from cocktails based on clients vision
• Secure all gifts & cards to the designated person or place
• Continued communication with Banquet team to ensure timing, meal selections and any special requests
• Be alert, and armed with guest evaluation, and timeline adjustments to stay on a timely manner
• End of event, collect all items and pack designated car
• Distribute all gratuities to vendor team
POST-EVENT:
• Complete a final walk-through with venue to ensure all items & requirements have been met
• Ensure all hosts & guests have safely left the property & transportation management is complete
• All rentals & shortages are finalized
Our Team
DEBORAH JAMES
CEO, Principal Planner & Event Visionary
Deborah, the founder of BVE, brings a unique & personalized approach, emphasizing individuality and fun. Born with “deep” Mediterranean roots, adopted into a 1st generation Italian & European family, & with a passion for Italian culture, food, art & wine; she was destined to seek “the Beautiful Life” a.k.a “la Bella Vita”! She began her career in bridal couture & catering, landing into the entertainment industry with NBC, in LA. She is a worldwide-traveled designer, who graduated from IDI, Interior design Institute, and whose diverse skill set includes: biblical counseling, budget expertise, & music production. During the planning process, she welcomes you with patience, a calm demeanor, and a seamless execution of your vision On event day, she leads her strong team with the qualities of focus, logic, strategic thinking, & quick problem-solving abilities. “It’s all about the client, and I would be honored to co-create a magical & memorable experience with you”.
Valentin Clerc
Client Liaison & Production Specialist
Valentin is Bella Vita Events’ full-time Client Liaison & Production Specialist.With a blend of French and Italian heritage, he brings an external event planning experience & hospitality essence. His European background, accent, and thoughtful approach make him a captivating presence.Valentin works closely with Deborah. He is the primary logistics & administrative liaison. He understands the client’s needs & brings structure to the planning journey. On event day, he oversees the event execution, coordinates with the vendors, & ensures the clients’ expectations are met. Valentin calmly advocates for everyone’s best interests. Alongside Deborah, he is dedicated to delivering exceptional value and flawlessly curated events.
Isabella Capozzi
Social Media Marketing Manager
Isabella, the Social Media Manager at Bella Vita Events, first began her journey as a Day-of Event Associate. With a BFA in Theater Performance and over six years of social media marketing experience, Isabella expertly manages platforms like Instagram, Pinterest, The Knot, and Wedding Wire. On event day, her positive energy is contagious, and grounding to allow our clients a peace of mind.
Julie Dacascos
Senior Event Associate
Julie, our Senior Event Associate at Bella Vita Events, combines her background in television production & culinary arts. Founder of Culinary Champions, She’s fondly called our “Queen of the Kitchen”. Julie’s culinary background ignites her timing & team performance, an essential asset to every event. Her keen eye for detail, passion for perfection drives her to deliver extraordinary events.
Lily Danziger
Event Specialist
Lily, a dedicated presence at Bella Vita Events, ensures smooth event setup and operations. Her meticulous attention to detail, and background is in home staging and interior design. Lily adds a personal touch to the company’s structure and efficiency.She is recognized for her kindness and professionalism, transforming dreams into realities.
Noah Eubanks
Event Specialist
Noah, our on-site specialist at Bella Vita Events, dedicates himself to crafting unforgettable moments for clients, with exceptional timeline & logistic strengths. Noah’s pursuit of a Business Finance degree at San Diego State University, also serves as the CEO of a Social Media Agency, showcasing his leadership & technical skills, contributing significantly to the company’s success and reputation. His standout superpower is his exceptional work ethic, delivering high-quality results during on-site event execution.
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